Last summer we had a wedding group of 26 people arriving on seven different flights from four countries, staying at three hotels, all needing to be at the same venue in Deia by 4 p.m. It sounds like a logistical nightmare. But honestly, this is what we do every week in Mallorca. And it works out fine when you plan it properly.
Here's how we approach group transfer planning -- whether it's a family reunion, corporate retreat, big birthday trip, or a wedding party.
Picking the Right Vehicle
This is where most people get stuck. Quick breakdown: the Mercedes V-Class seats up to seven, with leather captain seats and solid luggage space -- perfect for families or small friend groups. The Mercedes Sprinter takes eight to sixteen passengers, with airline-style seats, USB charging at every row, and enough headroom to stand up. For bigger parties of up to 35, we've got a luxury minibus with panoramic windows and serious air conditioning.
Honestly, the V-Class is hard to beat for comfort on longer drives. But if you've got more than seven people, the Sprinter is the smarter call.
When Everyone Lands at Different Times
This is totally normal. We just assign a separate car to each arrival time. Every person gets the same experience -- name board in arrivals, someone to grab their bags, direct ride to the hotel. Our team tracks all the flights live, so if someone's delayed by two hours, we adjust automatically. Nobody needs to sit around waiting.
Multi-Stop Days
Group trips never follow a straight line. It's airport to hotel, then hotel to restaurant, restaurant to venue, venue back to hotel. We map all of this out in advance with whoever's organising the trip. You get a schedule with exact pickup times, which vehicle is assigned to which run, and the driver's direct number. On the day, it just... works.
It's Actually Cheaper Than You'd Think
Here's a number that surprises people: a Sprinter from Palma Airport to Alcudia costs way less per person than splitting across five or six taxis. And you arrive together, which is kind of the point of a group trip. We give one clear quote for all the journeys upfront, so the organiser can split the cost however they want.
Things Change -- That's Fine
Every group booking gets a dedicated WhatsApp contact. Dinner runs late? Text us. Excursion gets extended by an hour? No problem. Someone decides they want to skip the morning and sleep in? We adjust. Plans change on group trips. It's expected. We're flexible about it.
What We Need from You
Just send us a WhatsApp or email with: how many people, when you're arriving and leaving, flight numbers, hotel name, any planned day trips, and anything specific like child seats or wheelchair access. We'll come back with a full transport proposal and fixed-price quote within a day.
